Q. What is considered directory information?
目录信息是指学生的教育记录中包含的信息，如果披露，通常不会被认为是有害的或侵犯隐私. Directory information may include, but is not limited to, the student’s name, address, telephone number, electronic mail address, photograph, date and place of birth, major field of study, grade level, enrollment status (e.g., undergraduate or graduate, full-time or part-time), dates of attendance, participation in officially recognized activities or sports, weight and height of members of athletic teams, degrees, honors and awards and the most recent educational agency or institution attended. 单位有权根据自己的政策决定公布哪些目录信息，哪些目录信息不公布. A student may request, in writing, that the institution withhold all of their directory information.
Q. When is someone considered a "student" at OPE电子竞技官网?
Student, except as otherwise specifically provided by applicable statute or regulation, 指目前或曾经就读于教育机构或机构并由该机构或机构保存教育记录的任何个人.
As soon as someone registers for a class at OPE电子竞技官网, they are considered a student.
For dual enrollment students: the students’ postsecondary records must be treated by OPE电子竞技官网 like any other OPE电子竞技官网 student, and his/her records may only be provided to parents as allowed by the FERPA guidelines. 仅与学生K-12活动有关的教育记录可以在未经学生同意的情况下发布给家长(只要学生年龄在17岁或以下).
According to the Department of Education, “如果学生就读于高等教育机构，无论年龄大小，FERPA规定的权利都已转移到学生身上. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information relating to that student. If the student is under 18 years of age, 家长仍然保留FERPA在高中的权利，可以检查和审查高等教育机构寄给高中的任何记录.” All such requests shall be directed to the participating high school not the College.
Q. Can a student give verbal permission for a parent to access their records?
No, in order for parents to have access to a student’s records or perform any transactions on a student’s behalf, a signed Authorization to Release Student Information form must be on file with the College or the student must qualify as a dependent under the guidelines of 34 C.F.R. §99.31 and a permission note must added to the student’s electronic record in OPE电子竞技官网’s database.
Q. What information can be given to a person who says he/she is a parent of a student? What proof or ID would a parent need to present?
除非学生提交了“发布学生信息授权书”，以书面形式允许其父母查看其教育记录，或者符合34 C的要求.F.R. §99.31, the College cannot release non-directory information to that individual. Once an Authorization to Release Student Information form has been submitted and notated in the system, the parent would need to present a photo ID if they request information in person.
Q. How do faculty know who has signed a waiver?
Faculty may view the information on the CRI screen in Colleague. If they do not have access to it, they may contact an academic associate, Student Services or Career and Academic Skills Center (CASC) on the Fort Omaha Campus for assistance. Faculty, or other College employees, 在未事先核实释放文件和请求信息的人的名字或班级(家长, doctors, social workers, attorneys, etc) in the release.
Q. Are there separate waivers for giving verbal and written information?
No, OPE电子竞技官网 utilizes the Authorization to Release Student Information form for both verbal and written information.
For phone inquiries:
For all inquiries from students or authorized individuals (where a release of information has been noted in CRI), make sure that you ask for the student’s sate of birth and the last four of their SSN or their student id. We need to make sure that we confirm the caller’s identity before we release any protected information.
If someone other than the student calls in, note the name of the caller (authorized individual) and what was verified in STRK.
For email inquiries:
According to OPE电子竞技官网's email policy, all email communications must be through a OPE电子竞技官网 email account. If you are communicating with a student, the student must communicate with OPE电子竞技官网 using his/her OPE电子竞技官网 email account. 使用OPE电子竞技官网电子邮件帐户的学生已经确认并验证了他们的身份，因为他们必须有用户名和密码才能访问该帐户，并且可以通过电子邮件查询他们的记录.
See College Use of Student Email for more information at: Student Email.
因为被授权的个人必须通过提供学生的出生日期和SSN的最后四位或学生证来确认他们的身份, we ask that you follow up with a phone call instead of discussing protected information via email. We do not want to possibly compromise a student’s SSN by asking for it in an email. Once this is done, note the name of the authorized individual and the nature of the call in STRK.
For In-person Inquiries:
If a student is asking for protected information (unofficial transcript, schedule, etc.), make sure he/she presents a photo ID and confirms his/her identity. If an authorized individual is asking for a student’s information, 一定要与那个人确认学生的出生日期和他们的社会安全号的最后四位或他们的学生证.
If someone other than the student asks for protected information, note the name of the authorized individual and what was verified in STRK.
For all inquiries, if the authorized person does not know the last four of the SSN of the student, 然后你可以问其他问题(如学生的课程表或他们的家庭住址)，以确认他/她确实有合法的权利获得学生的记录.
Q. What is the policy for leaving graded papers for students to pick up? Is it OK if the papers are in sealed envelopes with the name on the outside? How does a faculty receptionist know who is taking the paper?
评分后的试卷不应无人看管，因为如果有人拿错信封并查看其内容，可能会侵犯学生的权利.
Q. What is the policy for students correcting each other’s work in class—exchanging papers and grading them?
Students are allowed to grade each other’s work in class.
Q. Is it a violation of FERPA to conduct college business with a student via their personal email account (i.e. jsmith@yahoo.com)?
It depends. There is no guarantee of confidentiality when sending an email to a student’s personal email account. All currently enrolled, 学分学生有一个学院提供的电子邮件帐户，教职员工在通过电子邮件进行学院业务时必须使用该帐户. Exceptions may be granted by the Director, IT Network Services or the Director, 信息服务经理根据学生和相应学院官员的书面要求和授权. 书面请求和授权必须放在学生的正式学院档案中，并保存在记录部.
Q. Can I email grades to my students?
It depends. According to OPE电子竞技官网’s FERPA policy, 电子邮件是通知学生他或她的成绩的一种可接受的方法，但只有在使用机构电子邮件帐户发送和接收成绩的情况下. For example, 教师需要使用他/她的OPE电子竞技官网电子邮件地址将成绩发送到学生的OPE电子竞技官网电子邮件地址.
Q. Can I give a grade over the phone?
在电话里给分数是不明智的，除非你能绝对确定电话那头的人确实是学生或另一个授权的收件人.
Q. Does OPE电子竞技官网 have to share information with a third party?
It depends. 根据第34 C条，在某些规定的情况下，机构必须向某些第三方发布受保护的教育信息.F.R. §99.31.
Q. Who has access to a student’s academic records?
The conditions under which prior consent is not required to disclose protected educational information are set forth in 34 C.F.R. §99.31.
What information may I release in crisis or emergency?
If the situation is imminent and poses a threat to the safety and health of the public, the OPE电子竞技官网 community or to the student, FERPA允许OPE电子竞技官网官员根据具体情况(如执法官员)向适当的个人发布受保护的教育信息, medically trained personnel and public health officials).
Q. I'm a staff/faculty member and have been asked to do a welcome for a student success conference. I would like to mention a successful former student in my presentation. Do I need to have his/her permission first?
It depends. In order to protect a student’s FERPA rights, 如果你的演讲提到任何与该学生有关的非目录信息，你需要得到他/她的书面许可, such as GPA or academic history.
Q. An employee from another institution calls asking about his/her daughter who is enrolled at OPE电子竞技官网. Can we release any information to him/her?
No, the student’s educational rights must still be protected. We may release directory information to the parent; otherwise, the student needs to submit a written authorization to release nondirectory information to that parent.
Q. 一名执法人员正在寻找一名学生，以执行搜查令，并询问该学生的课程表. Can I provide it to him/her?
No, 学院的政策是，所有此类请求都应立即向学院警察局局长或副局长提出. According to FERPA, 非目录信息只能提供给执法人员，如果他们出示合法发出的传票或法院命令. Otherwise, he/she cannot have access to a student’s educational records. 学院警察局保存的记录不是学生教育记录的一部分，可以在未经事先授权的情况下共享.
Q. Does FERPA apply if a student is deceased?
No, a student’s rights under FERPA cease once a student is deceased. 每个机构都可以执行自己的政策，以发布有关已故学生的受保护信息. Individuals named by the court as executor, executrix, 个人代表或被授予与死者遗产类似地位的人可能与该学生拥有相同的访问已故学生受保护的教育信息的权限.
Q. What are the consequences for violating FERPA?
认为自己在FERPA下的权利受到侵犯的个人可以向美国教育部提出申诉.